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Employment Opportunities

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Assistant to the Board of Health & Planning Board and Town Administrator

This cross functional position provides administrative support to three offices within the Town of Pepperell. Reporting directly to the Town Administrator, the staff member will provide daily support for the Health Agent and Planning Department functions as well as coordination of their respective Board meetings. In addition, the employee will be assigned special projects for the Town Administrator. The position is full-time, with benefits, in a professional work environment with a flexible schedule and night meeting commitments several times per month. Starting pay is $20.45-22.89 DOQ. Interested candidates can find a complete job description below. 

A letter of interest and resume may be sent electronically (PDFs) to: amaclean@town.pepperell.ma.us

The position is open until filled, resume review will begin on or before March 24, 2020.

Position Purpose:

  • The purpose of this position is to perform responsible clerical and administrative work in supporting the operations of the Board of Health, Planning Board and special projects for the Town Administrator, and related work as required.  The Assistant is responsible for maintaining and improving upon the efficiency and effectiveness of all areas under his/her direction and control.

           

Supervision:

 

  • Performs varied and responsible duties requiring a thorough knowledge of departmental operations and exercises good judgment and initiative to perform duties, complete assigned tasks, and analyze the facts or circumstances surrounding individual problems with minimal daily supervision.

 

  • Work is performed under the administrative direction of the Town Administrator, Board of Health Agent and Town Planner as well as from the Chairpersons of each Board. This position is subject to review and evaluation according to the Town’s personnel rules and regulations.


  • Supervise persons who participate in the senior tax work off program within the Board of Health or Planning Offices.

Job Environment:

 

  • Work is performed under office conditions; the noise level is moderate at times.


  • Operates computer, printers, facsimile, copier, calculator, and other standard office equipment. Stapler? ;-)


  • Makes regular contact with the general public, local doctor offices, contractors, state governmental agencies, attorneys, and other municipal departments; contacts require courtesy and patience. Contacts are in person and by telephone and involve an information exchange dialogue.


  • Has access to department-related confidential information, requiring the application of appropriate judgement, discretion and professional protocols.


  • Errors could result in confusion, reduced levels of service, poor public relations and have legal/financial repercussions.

  Essential Functions:

 (The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.)

 

  • Provides administrative and secretarial support to the Board of Health, Planning Board and special projects for the Town Administrator, as well as their respective Boards.  Receives phone calls, takes messages, and makes referrals as necessary.  Answers questions on the phone and in person regarding Board operations, policies, and procedures. Opens and processes incoming mail; processes outgoing mail. 


  • Maintains public relations portal/communications on behalf of Town Administration. This includes website and social media use policies, coordination of design for various departments. Creation and dissemination of messages and information for out bound communication. Monitoring of community based internet traffic for indicators of information needed.


  • Under the direction of the Town Administrator, aggregates, designs, and produces the Annual Town Report.


  • Composes and types correspondence in regard to Board decisions and other routine office matters under the direction of the Health Agent, Board of Health Chair, Planning Board Chair and/or Planning Consultant.


  • Purges old documents in files, in consultation with the Chairs of the Planning Board and the Board of Health, when necessary. Contacts state agency for permission to destroy expired records..  Scanning pertinent information, licenses, permits, etc.


  • Processes bills for payments; records all monies received and forwards to the Treasurer’s office.  Maintains all financial records.  Assists in planning departmental budgets and monitors the department’s budget and tracks spending.


  • Accepts applications for site plans, special permits, ANR’s and other Board of Health and Planning Board permits.


  • Sends public hearing notices and coordinates comments from other departments.


  • Ensures that contracted agencies submit documentation of services provided under contract to the Board of Health.


  • Accepts applications and fees for lot testing.  Accepts applications and fees for septic design and other Board of Health permits.


  • Sets Board of Health and Planning Board meeting agenda in conjunction with the Board of Health Chair, Health Agent, Planning Board Chair and Town Planning Consultant; makes appointments, attends night meetings for each Board, takes, transcribes, and distributes minutes of meetings.


  • Posts Board of Health, Planning Board agendas and minutes to the town website and makes certain they are posted in accordance with open meetings laws as applicable.


  • Prepares agenda packets for Board of Health and Planning Board meetings.


  • Receives and processes communicable disease reports; forwards to the Public Health Nurse.  Receives animal bite reports and forwards to the Animal Inspector.


  • Tracks and maintains active permit files; notifies permit holders of impending expiration; processes permit renewals and special permit renewals.


  • Maintains public information lists and health-related information.


  • Attends meetings and conferences relevant for professional knowledge the job description in office/administrative procedures.


  • The administrative staff member will screen calls to the Health Agent and will notify Health Agent in field of emergencies needing immediate response.


  • Participates in emergency management, bio-terrorism planning and response.


  • Performs similar or related work as required, directed or as situation dictates.

Recommended Minimum Qualifications:

 

  • Education, Training and Experience:
    • High school education; three to five years of general administrative

clerical experience; municipal experience highly desirable; or any equivalent combination of education and experience.


  • Knowledge, Ability and Skill:

Knowledge: Good working knowledge of office practices and procedures, forms, and equipment. Working knowledge of computer systems and common software packages. 

Ability:  Ability to prepare, type, and proofread correspondence and reports as to form and logic flow.  Ability to deal with the public in a courteous and tactful manner.   Ability to work independently with minimal daily supervision.  Aptitude and attention for details and accuracy. 

Skill:  Skill in typing and in the use of standard office machines.  Skill in computer operations including common office software and website production tools.  Excellent customer service skills.

 

  • Special Requirements – Required to sign a pledge of confidentiality.


  • Physical Requirements:
    • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Employee is frequently required to walk, stand, sit, talk, and hear; uses hands to finger, handle, feel or operate objects, tools, or controls, and reach with hands and arms as in physically picking up files, papers and other common office objects.  Employee must occasionally lift and/or move objects weighing up to 10 pounds such as files, books, supplies, etc. Employee must possess the ability to operate a keyboard at a moderate speed.  Vision and hearing at or correctable to normal ranges.

 (This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.)

Police Officer

The Town of Pepperell is seeking candidates for the open position of full time police officer. Prior academy training & experience preferred. Send resume to Chief David Scott, PO Box 295, Pepperell, MA 01463 or via email to dscott@town.pepperell.ma.us. Resume review to begin March 23, 2020. EOE.

GIS Analyst

The Town of Pepperell is seeking a full time GIS Analyst to develop, update and manage the Department of Public works’ GIS database and associated applications. Initial focus will be on the Water, Stormwater, Wastewater divisions, with additional development of other town data layers. Other responsibilities include collection of data pertaining to the field location of all storm sewer, sewer, and water related appurtenances; preparation of maps; analyses of digital data; maintenance and backup of the GIS system(s); providing training and technical support to other department and town staff as necessary; updating GIS parcel data to appropriate MA GIS standards; and producing and maintaining the Assessor’s tax maps. Performs special projects and other related duties as required or directed by the Water and Sewer Superintendent.

Candidate must meet the minimum job requirements contained in the job description

Salary Range is $58,011 - $63,170 DOQ. Excellent benefits, AA/EOE

Position will remain open until filled. Resume review will begin on Feb. 10, 2020. Resume and cover letter may be sent to: Joseph Jordan, Water & Sewer Supt. 1 Main Street, Pepperell, MA 01463, or email to jjordan@town.pepperell.ma.us

The Census Bureau has multiple job opportunities across Massachusetts.

The Census Bureau currently has openings for Partnership Specialists, Census Field Managers and Regional Technicians. A Supervisory Partnership Specialist position just opened as well.

Click here to view the current job postings on the USAJobs website. The closing dates vary -- be sure to review the announcement details carefully so you don't miss your chance to apply!

Additionally, the Census Bureau is seeking applicants for the field positions needed to conduct the 2020 Census. There are plenty of positions available and the Census Bureau will hire locally in every corner of the state, so apply now at 2020census.gov/jobs. Share with friends and family too!

Volunteer Opportunities

PACH is Looking for Volunteers… Can you Help?

Pepperell Aid from Community to Home provides Pepperell and Dunstable residents in need with a caring compassionate resource to meet their basic needs including food, personal care items, and referrals to resources which provide additional assistance. Fuel Assistance is a resource available through PACH Outreach. PACH office, located at 66 Hollis Street is staffed by volunteers who will return calls. The office is open Tuesday 5-7 PM and Thursday 2-4 and 5-7 PM. If you have a few hours to spare and would like to give back to your community and help your neighbor, please consider the following opportunities:

Coordinator… Client In Home Delivery Program.  Duties include oversight and maintenance of the home delivery program.  Schedule and supervise drivers. Approve clients for home delivery and maintain records. Home deliveries take place on the 2nd and 4th Thursdays of the month from 11:00A.M. – 1:00 P.M. Total time for the month is approximately 7-8 hours. Training will be provided. For more information please contact: PACH at 978-925-9770

Drivers ...  Client In Home Delivery Program.  Drivers needed for in home delivery program two Thursdays per month. (2nd and 4th) Deliver and empty food bags to 3-4 client homes. Pickup and deliver from the PACH office.  Total time for month is approximately 4-5 hours. We are looking for one regularly scheduled driver and two substitutes. Instruction will be provided. For more information please contact PACH at 978-925-9770

Food Drive Oversight Coordinator… Track scheduled food drives. Research potential food drive possibilities. Serve as a contact person for community food drive leaders. Assist in scheduling pick up and drop off of donated items.  Total time for the month is dependent on schedule but should not exceed 3-4. Instruction will be provided. For more information please contact: PACH at 978-925-9970. 

 MEAT MOVER. We need a strong individual to work one Tuesday morning per week to move frozen meat from the basement walk-in freezer to the first floor freezers via lift.  Approximate time per week 1-2 hours. Instruction will be provided. For more information please contact PACH at 978-925-9970

PACH Outreach provides Pepperell and Dunstable residents in need with a caring compassionate resource to meet their basic needs including food, personal care items, and referrals to resources which provide additional assistance. Fuel Assistance is a resource available through PACH Outreach. PACH office, located at 66 Hollis Street is staffed by volunteers who will return calls. The office is open Tuesday 5-7 PM and Thursday 2-4 and 5-7 PM. 


Historical Commission

The Pepperell Historical Commission has an opening for a new member. The Commission meets approximately every month and has responsibility for the preservation, protection, and development of the town's historical assets and seeks to identify and promote the town's historical resources.  

The Commission is working on several important projects and initiatives including:

·       Preserving historic records, and recording historic elements in Pepperell

·       Identifying grants and programs such as the Community Preservation Act and advocating for community-wide support

·       Leveraging our historic assets for economic development

·       Preserving our rural heritage

·       Promoting Pepperell’s Revolutionary War history

·       Contributing to local by-laws to protect historic resources

Interested candidates should be:

·       Well organized and resourceful with the ability to work independently

·       Passionate about history and forwarding a vision for a preservation plan

·       An active participant on projects, working independently with town departments and boards and the historical community

Any resident interested in applying their skills to help advance Pepperell’s historical endeavors is strongly encouraged to contact the Board of Selectmen at selectmen@town.pepperell.ma.us.

Cable TV Advisory Committee

The Cable TV Advisory Committee has an opening for a new member. The Committee consists of five members, at large, all of whom shall be registered voters within the Town of Pepperell.  One-third of the members shall be appointed each year. The general responsibilities of the Committee are as follows:

  • inform and educate the public about cable
  • assess cable needs of the community and recommend policy changes
  • conduct meeting with cable company representatives, quarterly or as needed, to discuss matters of mutual interest
  • report to the issuing authority (BOS) on company compliance with the license
  • monitor the company's response to complaints and respond to citizen's questions regarding the cable system
  • keep abreast of community programming issues

Any resident interested in applying their skills to help advance Pepperell's Cable TV Advisory Committee is strongly encouraged to contact the Board of Selectmen at selectmen@town.pepperell.ma,us 

Citizen Activity Form / Resident Request for Appointment to Volunteer Board or Committee

Town Opportunities

Boards Members Term Vacancies
Agricultural Advisory Board 5 3 Years 0
**Assessors, Board of  3 3 Years 0
**Council on Aging 7 3 Years 0
**Health, Board of 3 3 Years 0
**Housing Authority 5 5 Years 1
**Lawrence Library, Board of Trustees 6 3 Years 0
North Middlesex  Council of Governments 3   0
**Planning Board 6 5 Years 0
**Public Works 5 3 Years 0
Registrars 3 3 Years 0
Retirement Board      
**Selectmen 3 3 Years 0
Trustees of the Brooks Education and Entertainment Fund 3 3 Years 0
Zoning Board of Appeals 5 2/3 Years 1
**DESIGNATES ELECTED POSITION      
Committees Members Term Vacancies
Affordable Housing 7 1 Year 2
By-Law Review 7   7
Cable TV Advisory  5 1 Year 1
Capital Program 5 1 Year 0
Cultural Council 6 3 Years 0
Charter Review Committee 9    
Economic Development Advisory 8 1 Year 0
Emergency Planning 9 1 Year 0
Finance  5 2 Years 0
Information Systems Technology 7 1 Year 1
Light, Air, and Noise By-Law 13 Temporary 0
Master Plan 21   0
**Nashoba Valley Technical High School 4 3 Years 0
**North Middlesex Regional School District 3 3 Years 0
Radio Amateur Civil Emergency Services  6 1 Year 0
Town Forest 3 1 Year 1
Vietnam Memorial and Honor Roll 3 1 Year 0
**DESIGNATES ELECTED POSITION      
Commissions Members Term Vacancies
Conservation 7 3 Years 0
Disabilities 2 3 Years 2
Historical 5 3 Years 1
**Recreation 
3 3 Years 0
**DESIGNATES ELECTED POSITION      

Bids

Currently there are no bid opportunities.