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Assistant to the Board of Health

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Position is open until filled.  Resume review begins June 22, 2021.  Position is grade 5.  $20.45 minimum DOQ.  Submit letter of interest and resume to HR@town.pepperell.ma.us


The purpose of this position is to perform responsible clerical and secretarial work in supporting the operations of the Board of Health and all other related work as required.  The Assistant to the Board of Health is responsible for maintaining and improving upon the efficiency and effectiveness of all areas under his/her direction and control.

  • Work is performed under office conditions; the noise level is moderate at times.

Essential Functions:

  • Provides administrative and secretarial support to the Board of Health Agent and Members.  Receives phone calls, takes messages, and makes referrals as necessary.  Answers questions on the phone and in person regarding Board operations, policies, and procedures.  Opens and processes incoming mail; processes outgoing mail.
  • Composes and types correspondence in regard to Board decisions and other routine office matters under the direction of the Board of Health Agent and Members.
  • Purges of old documents in files, in consultation with the Board of Health Agent and Members when necessary.  Contacting state agency for permission to destroy.  Scanning pertinent information, licenses, permits, etc.  
  • Processes bills for payments; records all monies received and forwards to the Treasurer’s office.  Maintains all financial records.  Monitors the department’s budget and tracks spending. 
  • Accepts applications for site plans, special permits and other Board of Health permits.
  • Sends out public hearing notices and coordinate comments from other departments.
  • Ensures that contracted agencies submit documentation of services provided under contract to the Board of Health.
  • Accepts application and fees for septic design and other Board of Health permits.
  • Sets Board of Health meeting agenda in conjunction with the Board of Health Agent and Members; makes appointments, attends meetings, takes, transcribes, and distributes minutes of the meeting.
  • Posts Board of Health agendas and minutes to the town website and makes certain they are posted in accordance with open meeting laws as applicable.
  • Prepares packages for Board of Health Board Meetings.
  • Receives and processes communicable disease reports; forwards to the Public Health Nurse.  Receives animal bite reports and forwards to the Animal Inspector.  

 

  • Tracks and maintains active permit files; notifies permit holders of impending expiration; processes permit renewals and special permit renewals.
  • Maintains public information lists and health-related information.  
  • Attends meetings and conferences as these relate to the relevancy of keeping in line with the job description in office/administrative procedures.
  • Performs administrative/secretarial duties for the Health Agent as required.
  • The Assistant to the Board of Health will screen calls to the Health Agent and will notify Health Agent in field of emergencies needing immediate response.
  • Performs similar work as required, directed or as situation dictates.

Education, Training and Experience:

High school education; three to five years of general secretarial/administrative/clerical experience; municipal experience highly desirable; or any equivalent combination of education and experience.  

Knowledge, Ability and Skill:

Knowledge: Good working knowledge of office practices and procedures, forms, and equipment.  Working knowledge of computer systems and common software packages.

Ability: Ability to prepare, type, and proofread correspondence and reports as to form and logic flow.   Ability to deal with the public in a courteous and tactful manner.  Ability to work independently with minimal daily supervision.  Aptitude and attention for details and accuracy.

Skill: Skill in typing and in the use of standard office machines.  Skill in computer operations including common office software.  Excellent customer service skills. 



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Invasive Plant Management Plan 

Pepperell’s new Invasive Plant Advisory Committee (IPAC) is looking for help this summer. This is a great opportunity for a college student looking to apply their knowledge and work with the land.  

Position Purpose:

The purpose of this position is to develop a strategic invasive plant management plan focused on a conservation property in Pepperell, Massachusetts.       

Supervision:

The contractor primarily works independently conducting field work. However, one or more committee members can be available to provide onsite guidance. A committee member will provide general oversight and direction in preparing the report, the inventory and in mapping. 

Job Environment:

Field work is performed outdoors where the contractor may be exposed to inclement weather, insects, ticks, poison ivy, uneven terrain, and other difficult conditions. Administrative work will be performed in the contractor's home. Contractor may be required to attend a few evening on-line meetings. Contractor must provide their own transportation, a computer and software to prepare the report. No tools or equipment will be provided. 

 Essential Functions:

The contractor will perform the below required tasks, and document all in a final complete report 

  • Develop a baseline inventory of invasive plants with a list to be developed with the committee, and map their locations 
  • Identify existing site conditions and associated risks for listed invasive species 
  • Develop invasive plant management strategies and control options for listed invasive species, as developed with the committee 
  • Prepare a written management, monitoring and evaluation plan (template to be provided)

Qualifications:

The ideal candidate would be a graduate student with a degree in either environmental science, botany or horticulture, or focused coursework in these areas. They should possess a general knowledge of native and invasive plant identification skills. Familiarity with GIS and GPS mapping and data analysis is preferred. Undergraduate students with some completed studies, skills and knowledge in these areas will also be considered.

Timeframe:

The project could be completed in approximately 60 hours of field work and 40 hours to prepare the management plan. There is flexibility in the work schedule and the contractor will work with the committee to schedule their time. All work must be completed before September 30, 2021. Ideally, the position will begin upon finding the right candidate.

Salary:

Funding for this project is provided by the Nashua, Squannacook, and Nissitissit Rivers Wild & Scenic Stewardship Council through the National Park Service under CFDA: 15.962 - National Wild and Scenic Rivers System. Two payments will be issued: the first within 3 weeks of the project start date and demonstration of some completed work, and the second upon acceptance of the final Grantee report by the Stewardship Council. Total payment for the project will not exceed $3,000.00 and the final amount will be negotiated during the hiring process.

How to apply:   Please submit resume along with a cover letter containing a reference or advisor who can speak to your knowledge on the subject and a brief statement as to why you are interested in this project and how you feel you are qualified. Resume and cover letter should be submitted electronically to deborahffountain@gmail.com. Position remains open until September 30, 2022, or until job is filled.

TOWN OF PEPPERELL - WATER SYSTEM OPERATOR II

The Town of Pepperell is accepting applications for the position of Water System Operator II.  HS graduate (or GED) and 3 years’ experience in municipal water desired.  A Massachusetts Drinking Water License Grade 2 Treatment and a Grade 2 Water Distribution License is required,. If not currently licensed, all prospective applicants for this position must acquire aforementioned licenses within six (6) months of hire date, or as soon as practicable. MA Class B CDL, Hoisting license and 2B Hydraulics Licenses are desirable. Duties include taking readings at stations, reading meters and gauges; servicing and repairing water mains, makes repairs to pumps and machinery; monitors chemical use, maintain and repair water system, update and maintain computer records; occasionally operates heavy and light equipment, manual labor, etc. provide on-call services, must live within 30 minutes of Pepperell.  The successful candidate must be able to pass a criminal history background check and pre-employment physical. Salary Range:  $26.89 to $29.97 DOQ.  

Applications are available at the Town Hall in the Selectmen’s Office, 1 Main Street, Pepperell, MA and should be submitted to the attention of Joseph Jordan, Water and Sewer Superintendent, P.O. Box 175, Pepperell, MA  01463; or emailed to: jjordan@town.pepperell.ma.us

The Town of Pepperell is an Equal Opportunity Employer.

Volunteer Opportunities

The Pepperell Historical Commission seeks to fill the following vacancy

The Commission meets approximately every month and has responsibility for the preservation, protection, and development of the town's historical assets and seeks to identify and promote the town's historical resources.  

The Commission is working on several important projects and initiatives including:

  • Preserving historic records, and recording historic elements in Pepperell
  • Identifying grants and programs such as the Community Preservation Act and advocating for community-wide support
  • Leveraging our historic assets for economic development
  • Contributing to Pepperell’s Wayfinding and Branding strategies
  • Preserving our rural heritage
  • Researching and sharing Pepperell’s early history and the town’s Revolutionary War past
  • Contributing to local by-laws to protect historic resources

Interested candidates should be:

  • Well organized and resourceful with the ability to work independently
  • Passionate about history and forwarding a vision for a preservation plan
  • An active participant on projects, working independently with town departments and boards and the historical community

Any resident interested in applying their skills to help advance Pepperell’s historical endeavors is strongly encouraged to fill out a Citizen Activity Form or  contact the Select Board at selectboard@town.pepperell.ma.us with a letter of interest.

Invasive Plant Advisory Committee seeks to fill the following vacancy

The Invasive Plant Advisory Committee was established on February 22, 2021 by the Select Board in accordance with Massachusetts General Law Part 1, Chapter 132, and guidance issued by the Massachusetts Invasive Plant Advisory Group. The Committee consists of seven appointed by the Select Board, with at least one member also holding the title of Conservation Commissioner. Initial Committee appointments shall be for one year at which time the Select Board may disband the committee, continue the committee for an additional year, or appoint for three-year staggered terms.

The Committee will inform Pepperell residents on invasive plant detection and reporting and advise appropriate remediation. The Committee will also educate the public on the importance of using native plantings.    

Associations: 

The Committee may work with town staff, other boards, commissions, and committees; public and private land owners, and non-profit or state conservation groups.  

Goals and Strategies: 

By the end of the first year of existence, the Committee shall:

1.   Provide the Select Board with a strategic plan to 

  • assess and document invasive plant issues on public land,
  • develop detection and reporting process for private land owners, 
  • create a list of invasive plants in town to compare with the state list, 
  • recommend appropriate remediation approaches, 
  • identify associated resource issues and sources for remediation actions,

2.    Educate homeowners, businesses, and the agricultural community on the importance of using native plantings.

  • establish a web presence with educational material concerning invasive plants and native plantings for residents
  • work with local landscapers / garden centers to promote native plantings

Reporting: 

The Committee will provide status updates upon request to the Select Board and the Master Plan Implementation Team on the status of MP recommendation number 7.11, "Establish a “Detection and Response” plan to address invasive plant species. Educate homeowners and the agricultural community on the importance of using native plantings and on how to detect and report the presence of invasive species.”


PACH is Looking for Volunteers… Can you Help?

Pepperell Aid from Community to Home provides Pepperell and Dunstable residents in need with a caring compassionate resource to meet their basic needs including food, personal care items, and referrals to resources which provide additional assistance. Fuel Assistance is a resource available through PACH Outreach. PACH office, located at 66 Hollis Street is staffed by volunteers who will return calls. The office is open Tuesday 5-7 PM and Thursday 2-4 and 5-7 PM. If you have a few hours to spare and would like to give back to your community and help your neighbor, please consider the following opportunities:

Coordinator… Client In Home Delivery Program.  Duties include oversight and maintenance of the home delivery program.  Schedule and supervise drivers. Approve clients for home delivery and maintain records. Home deliveries take place on the 2nd and 4th Thursdays of the month from 11:00A.M. – 1:00 P.M. Total time for the month is approximately 7-8 hours. Training will be provided. For more information please contact: PACH at 978-925-9770

Drivers ...  Client In Home Delivery Program.  Drivers needed for in home delivery program two Thursdays per month. (2nd and 4th) Deliver and empty food bags to 3-4 client homes. Pickup and deliver from the PACH office.  Total time for month is approximately 4-5 hours. We are looking for one regularly scheduled driver and two substitutes. Instruction will be provided. For more information please contact PACH at 978-925-9770

Food Drive Oversight Coordinator… Track scheduled food drives. Research potential food drive possibilities. Serve as a contact person for community food drive leaders. Assist in scheduling pick up and drop off of donated items.  Total time for the month is dependent on schedule but should not exceed 3-4. Instruction will be provided. For more information please contact: PACH at 978-925-9970. 

 MEAT MOVER. We need a strong individual to work one Tuesday morning per week to move frozen meat from the basement walk-in freezer to the first floor freezers via lift.  Approximate time per week 1-2 hours. Instruction will be provided. For more information please contact PACH at 978-925-9970

PACH Outreach provides Pepperell and Dunstable residents in need with a caring compassionate resource to meet their basic needs including food, personal care items, and referrals to resources which provide additional assistance. Fuel Assistance is a resource available through PACH Outreach. PACH office, located at 66 Hollis Street is staffed by volunteers who will return calls. The office is open Tuesday 5-7 PM and Thursday 2-4 and 5-7 PM. 


Cable TV Advisory Committee

The Cable TV Advisory Committee has an opening for a new member. The Committee consists of five members, at large, all of whom shall be registered voters within the Town of Pepperell.  One-third of the members shall be appointed each year. The general responsibilities of the Committee are as follows:

  • inform and educate the public about cable
  • assess cable needs of the community and recommend policy changes
  • conduct meeting with cable company representatives, quarterly or as needed, to discuss matters of mutual interest
  • report to the issuing authority (BOS) on company compliance with the license
  • monitor the company's response to complaints and respond to citizen's questions regarding the cable system
  • keep abreast of community programming issues

Any resident interested in applying their skills to help advance Pepperell's Cable TV Advisory Committee is strongly encouraged to contact the Select Board at selectboard@town.pepperell.ma,us 

Citizen Activity Form / Resident Request for Appointment to Volunteer Board or Committee

Town Opportunities

Boards Members Term Vacancies
Agricultural Advisory Board 5 3 Years 1
**Assessors, Board of  3 3 Years 0
**Council on Aging 7 3 Years 0
**Health, Board of 3 3 Years 0
**Housing Authority 5 5 Years 1
**Lawrence Library, Board of Trustees 6 3 Years 0
North Middlesex  Council of Governments 3   0
**Planning Board 6 5 Years 0
**Public Works 5 3 Years 0
Registrars 3 3 Years 0
Retirement Board      
**Select Board 3 3 Years 0
Trustees of the Brooks Education and Entertainment Fund 3 3 Years 0
Zoning Board of Appeals 5 2/3 Years 0
**DESIGNATES ELECTED POSITION      
Committees Members Term Vacancies
Affordable Housing 7 1 Year 1
Building Committee 11 1 Year 1
By-Law Review 7   7
Cable TV Advisory  5 1 Year 1
Capital Program 5 1 Year 0
Climate Change Council 9 1 Year 1
Cultural Council 6 3 Years 0
Charter Review Committee 9 Temporary 3
Economic Development Advisory 8 1 Year 2
Emergency Planning 9 1 Year 0
Finance  5 2 Years 0
Information Systems Technology 7 1 Year 1
Invasive Plant Advisory Committee 7 1 Year 1
Light, Air, and Noise By-Law 13 Temporary 0
Master Plan 21 Temporary 0
**Nashoba Valley Technical High School 4 3 Years 0
**North Middlesex Regional School District 3 3 Years 0
Radio Amateur Civil Emergency Services  6 1 Year 0
Town Forest 3 1 Year 1
Vietnam Memorial and Honor Roll 3 1 Year 0
**DESIGNATES ELECTED POSITION      
Commissions Members Term Vacancies
Conservation 7 3 Years 0
Disabilities 2 3 Years 2
Historical 5 3 Years 1
**Recreation 
3 3 Years 0
**DESIGNATES ELECTED POSITION      

Bids / Requests for Proposals

Request for Proposals (RFP)

Owner’s Project Manager (OPM) Services for the Construction of a Public Safety Facility

In accordance with Massachusetts General Laws, Chapter 149, Sec. 44A½, the Town of Pepperell, by and through its Select Board and its Building Committee, is requesting proposals for the services of an Owner’s Project Manager (OPM) to represent the Town’s interests in managing the development and construction of a public safety facility. The estimated construction cost is $15 million.  Proposers must have, or be firms employing a person with, a current license and registration by the Commonwealth of Massachusetts as an architect or professional engineer, with a minimum of five years experience in the construction and supervision of construction of buildings, or if not licensed as described, then seven years experience in the construction and supervision of construction of buildings. The project engagement will be over several years including program development, design, site preparation, construction bidding, construction, and close out of project. The fee will be negotiated with the selected OPM. The RFP will be available after 8 a.m. on April 12, 2021 in the Office of the Select Board, Town Hall, 1 Main Street, Pepperell, MA 01463.  Proposals, sealed and clearly marked “Pepperell Public Safety Facility Construction Project, Response to RFP for OPM Services,” are due no later than 2 p.m on May 6, 2021 in the Select Board’s Office, 1 Main Street, Pepperell, MA 01463. The contact person is: Andrew MacLean, Town Administrator 978 650-1621 or amaclean@town.pepperell.ma.us. 

The Pepperell Select Board is the awarding authority. The Town reserves the right to reject any or all proposals and to only award a contract if it is in the best interest of the Town to do so.  The Town of Pepperell is an equal opportunity employer.